SayPro Research and Identify Funding Opportunities

Tasks Breakdown:

1. Research and Identify Funding Opportunities

• Task: Conduct thorough research on potential funding sources, such as grants, sponsorships, and donor opportunities, aligning with SayPro’s strategic objectives.
• Responsibility: SayPro Jobs Office with support from SayPro Marketing Royalty SCMR team.
• Resources: Online funding databases, governmental funding bodies, corporate sponsorship opportunities, and international donors.
• Output: A list of at least 10 potential grant and sponsorship opportunities relevant to SayPro’s work, with deadlines, criteria, and submission processes.
• Deadline: End of Week 1.

2. Proposal Development Framework

• Task: Develop a proposal framework/template that can be customized for different opportunities. This should include sections such as:
  • Executive Summary
  • Organizational Overview
  • Project Description
  • Budget and Financial Breakdown
  • Monitoring and Evaluation
  • Sustainability Plan
  • Supporting Documents
• Responsibility: SayPro Jobs Office team with input from SayPro Proposal Writing Officer.
• Resources: Previous successful proposals, guidelines from potential funders.
• Output: A ready-to-use proposal template for quick adaptation.
• Deadline: End of Week 2.

3. Drafting of Proposals

• Task: Begin drafting proposals for at least 5 identified funding opportunities. Each proposal must be tailored to the specific criteria and focus areas of the funding body or sponsor.
  • Ensure that each proposal highlights SayPro’s mission, impact, and capacity to execute the proposed projects.
  • Develop clear project descriptions, budgets, and outcomes.
• Responsibility: SayPro Jobs Office in collaboration with SayPro Proposal Writing Officer and SayPro Marketing Royalty SCMR team.
• Output: First draft of five unique proposals.
• Deadline: Proposals 1-3 by the end of Week 3, Proposals 4-5 by the end of Week 4.

4. Internal Review and Feedback

• Task: Conduct internal review sessions for the draft proposals. Feedback should cover:
  • Clarity and alignment with the funder’s requirements
  • Feasibility of the project plan and budget
  • Strength of the impact statement and justification
• Responsibility: SayPro Jobs Office and SayPro Marketing Royalty SCMR team, with input from management and other relevant departments.
• Output: Revised and improved proposals ready for submission.
• Deadline: Internal reviews by Week 5.

5. Finalizing and Submission of Proposals

• Task: Finalize the proposals after incorporating feedback. Ensure all required documents and annexures are included (e.g., organizational certificates, financial statements, partner letters).
  • Submit the completed proposals to the respective funding bodies within the required deadlines.
• Responsibility: SayPro Jobs Office, SayPro Proposal Writing Officer, with oversight from the SayPro Marketing Royalty SCMR.
• Output: Submission of 5 complete proposals.
• Deadline: End of Week 6.

6. Tracking and Monitoring Submissions

• Task: Establish a tracking system to monitor the submission dates, responses, and any required follow-ups for each proposal. Ensure that all proposals are acknowledged by the funders.
• Responsibility: SayPro Jobs Office with administrative support from SayPro Marketing Royalty SCMR team.
• Resources: Proposal tracking software or spreadsheet.
• Output: A detailed tracking document for all submitted proposals.
• Deadline: Ongoing, with an update after every submission.

7. Post-Submission Follow-Up

• Task: After submission, follow up with funders to confirm receipt of the proposals and to inquire about any additional information or clarifications they may require.
• Responsibility: SayPro Jobs Office.
• Output: Follow-up emails or calls, logged in the proposal tracking system.
• Deadline: Ongoing, based on submission timelines.

8. Report on Proposal Activity

• Task: Compile a report detailing the proposals submitted, the funders approached, and the status of each submission. This report should include:
  • Overview of each proposal
  • Status (submitted, pending, etc.)
  • Next steps and follow-ups
  • Challenges and recommendations for future submissions
• Responsibility: SayPro Jobs Office with input from SayPro Marketing Royalty SCMR team.
• Output: A comprehensive report to be shared with SayPro management.
• Deadline: End of Month.

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Key Milestones and Deadlines:

• Week 1: Identify funding opportunities.
• Week 2: Develop proposal templates.
• Week 3-4: Draft 5 proposals.
• Week 5: Internal review.
• Week 6: Finalize and submit proposals.
• Ongoing: Track submissions and follow up.
• End of Month: Submission of report.

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Outcome Expected:
By the end of the period, SayPro will have submitted at least five high-quality proposals for grants or sponsorships, which will potentially secure funding for key SayPro initiatives, thus contributing to the organization’s growth and impact.